Location: Northgate, Brisbane QLD
Job Type: Part time
Salary: $70,000 – $80,000 per year
About the Role
We are seeking a highly organised and proactive Administration & Operations Support Specialist to assist the Principal Consultant and a team of Rehabilitation Consultants working within occupational medicine.
This part-time role is ideal for someone who enjoys creating structure, improving systems, and supporting consultants who deliver client-focused rehabilitation and return-to-work services. You’ll play an important role in ensuring the smooth day-to-day running of our operations, maintaining administrative efficiency, and helping the consulting team focus on delivering quality outcomes for clients and stakeholders.
Key Responsibilities
- Provide administrative and operational support to the Principal Consultant and other Rehabilitation Consultants across multiple projects.
- Coordinate scheduling, appointments, and communications with clients, referrers, and medical professionals.
- Maintain accurate records and documentation in Intuit Works and other internal systems.
- Assist with reporting, invoicing, and financial reconciliation.
- Contribute to process improvements and workflow optimisation across the consulting team.
- Ensure compliance with organisational policies, privacy requirements, and industry standards.
- Manage and organise digital files, databases, and project resources.
Skills & Experience
- Previous experience in administration, operations management, or consultancy support, ideally within healthcare, allied health, or occupational rehabilitation.
- Familiarity with iinsight or similar case management systems will be highly regarded.
- Strong organisational skills and attention to detail.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Office 365, WorkCover QLD Portal and online collaboration tools.
- Ability to manage multiple priorities, maintain confidentiality, and meet deadlines in a dynamic environment.
- Self-motivated, reliable, and comfortable working remotely with minimal supervision.
Role Details
- Position: Part-Time: Monday, Wednesday & Thursday
- Location: Northgate
- Reports to: Principal Consultant
- Start Date: Immediate
Why Join Us?
You’ll be working with a highly experienced team of Rehabilitation Consultants in the occupational medicine space, supporting meaningful work that makes a real difference to clients’ health, wellbeing, and return-to-work outcomes. This is a great opportunity to contribute to impactful projects, learn from industry professionals, and develop your operational expertise within a supportive and flexible environment.